The following section describes policies and procedures that the UMF community will follow in academic areas.
(This code was inspired by similar examples at other institutions of higher learning, including the University of Maryland, and Vanderbilt, Yeshiva, Wright State, Shippensburg, and George Washington Universities.)
We, the students and faculty of the University of Maine at Farmington, dedicate ourselves to upholding the highest standards of academic integrity. Academic integrity means that one's work is the product of one's own effort, and one neither receives nor gives unauthorized assistance in any assignment. Because advanced academic work depends on the sharing of information and ideas, academic integrity at the college level includes rigorous adherence to the conventions for acknowledging one's use of the words and ideas of other people, and instruction in this fundamental skill of college life is available to all UMF students. As members of the UMF community as well as the broader community of seekers of knowledge and truth, we affirm academic integrity as a central value because we recognize the following:
- The purpose of education is to attain knowledge and develop skills, and this purpose is achieved only through academically honest work. When students create academically dishonest assignments, they do not receive the full benefits of their courses; moreover, they prevent instructors from accurately gauging the capabilities of their students and, thus, prevent instruction from being offered at an effective level.
- Education flourishes in a climate of trust. Students, in devoting time and energy to their academic assignments, need to know that their peers are not seeking an unfair advantage over them, and instructors, in devoting careful attention to their students' work, need to know that the work is that of their students. Only academically honest actions establish and sustain trust among students and between students and faculty.
- Education flourishes in a climate of respect for intellectual and artistic labor, and the rigorous adherence to the standards of academic integrity, especially the conventions for acknowledging one's use of others' words and ideas, is essential to such a climate.
- The reputation of UMF and the value of a UMF diploma depend on the genuine accomplishments of UMF graduates and, thus, on the academic integrity of the entire UMF community.
- Clearly (as the above items make evident), an act of academic dishonesty jeopardizes all members of our community, not just the perpetrator. Thus, in no circumstance is academic dishonesty acceptable.
- Although dishonesty may seem prevalent in some educational and even professional settings, we, by steadfastly adhering to the highest standards of academic integrity, strive for excellence and fashion ourselves true leaders.
All members of the UMF community are responsible for learning the standards of academic integrity and ensuring that all of their work meets them. As part of this process, students generally are expected to sign a declaration that they have read and understand the Code of Academic Integrity. Students who, for whatever reason, do not sign will still be held to the standards of the Code of Academic Integrity. If students have questions about the academic integrity of their work, they should discuss these with their instructors before turning in the work. Ignorance and carelessness are not justifications for violation of the code. Violations of academic integrity include, but are not limited to, the actions listed below.
Plagiarism: the representation of others' words or ideas as one's own. For example,
- Submitting as one's own work an examination, paper, homework assignment, or other project (laboratory report, artistic work, computer program, etc.) that was created entirely or partially by someone else.
- Failure to use quotation marks to signal that one is using another person's precise words. Even brief phrases must be enclosed in quotation marks.
- Creating an academically dishonest paraphrase. When paraphrasing (presenting another person's ideas or information in one's own words), one must find truly one's own way of expressing the original meaning. Simply inserting synonyms into the source's sentence structures is plagiarism.
- Failure to identify the source of quotations and paraphrases. Of course one must cite the source of quotations; one must also cite the source of ideas and information that is not common knowledge even when paraphrased (presented in one's own words). Sources include unpublished as well as published items -- for example, books, articles, material on the Internet, television programs, instructors' lectures, and people, including other students, friends, and relatives.
- Failure to identify the source of the elements of a nonverbal work (for example, a painting, dance, musical composition, or mathematical proof) that are derived from the work of others.
Cheating: the use or attempted use of unauthorized assistance in an examination, paper, homework assignment, or other project. For example,
- Copying answers from another student's examination.
- Communicating in any way with another student or a third party during an examination without the permission of the instructor.
- Using unauthorized materials or devices (including notes, textbooks, and calculators) during an examination without the permission of the instructor.
- Obtaining and/or reading a copy of an examination before its administration without the permission of the instructor.
- Collaborating with other students or third parties on a take-home examination, paper, homework assignment, or other project without the permission of the instructor.
- Fabrication of data: Inventing or falsifying the data of a laboratory experiment, field project, or other project.
- Fabrication of a citation: Inventing a phony citation for a research paper or other project.
- Alteration of an assignment: Altering a graded examination, paper, homework assignment, or other project and resubmitting it to the instructor in order to claim an error in grading.
Duplicate Work: Submitting a paper or other project in more than one course without the permission of the instructors. Students are expected to produce original work for each course. A student should not submit identical or substantially similar papers or projects in two different courses (in the same or different semesters) unless both instructors have given their permission.
Facilitating Academic Dishonesty: assisting another student's academic dishonesty. For example,
- Writing a paper or other project for another student.
- Allowing another student to copy from one's examination, paper, homework assignment, or other project.
- Assisting another student on a take-home examination, paper, homework assignment, or other project if one knows or suspects such assistance is not authorized by the instructor.
Other Forms of Dishonest Conduct: any actions by which one seeks an unfair advantage over others. For example, destroying or altering the academic work of another student.
Adhering to the standards of academic integrity, one has the right to enjoy the benefits of an academically honest community, but that right comes with an additional responsibility. In addition to ensuring their own work is academically honest, all members of the UMF community share the responsibility for encouraging the academic integrity of others. An important way to encourage academic integrity is not to tolerate academic dishonesty. Failing to respond to a violation of the code is the equivalent of condoning that violation and encouraging future violations. Only when all of us respond reliably to acts of academic dishonesty is the academic integrity of our community protected.
- Faculty members are expected to report all suspected violations of the code of academic integrity through the procedures that are detailed below. These procedures are designed to create a fair and consistent system for dealing with alleged violations of the code. Of course, faculty members should also take reasonable measures to discourage academic dishonesty -- for example, including in the syllabus a statement about academic integrity that clarifies any specific guidelines for the course, instructing students in any procedures of academic integrity within the discipline that are especially challenging, and proctoring examinations.
- Students are strongly encouraged to respond to violations of academic integrity that they witness. It is especially recommended that a student promptly report the violation to the instructor of the course in which it occurred. It is also appropriate for a student to speak to the perpetrator of the violation, explaining his or her disapproval. Students who are not certain how they wish to respond to a violation should feel free to consult with faculty members or advisors; in asking for guidance, students are not committing themselves to making a formal allegation.
A violation of the code of academic integrity is a distinctly grievous act that jeopardizes the entire community, not merely the education of the individual perpetrator. Because this code ensures that all students are familiar with the standards of academic integrity, a violation of the code is an implicit statement made by the perpetrator that he or she is unwilling or unable to uphold the central value of our community. In imposing a sanction when the code is violated, the community implicitly communicates its own statement in response. To reaffirm the centrality of academic integrity, the sanction imposed for any violation is severe, typically exceeding the consequences of other forms of academic failure. While a student who invests little effort in studying or procrastinates until the night before the due date of a major assignment likely will earn a low grade, a student who chooses to violate the code should expect a sanction that emphatically signals that academic dishonesty is a failure that surpasses any other shortcoming in academic behavior. It is crucial that instructors and the Student Conduct Committee have the latitude to select a sanction that is appropriate for the specific circumstances of each case, but it is also vital that a sanction reflect the principles of a community that has explicitly pledged itself to uphold the highest standards of academic integrity. Mild sanctions trivialize academic integrity, and sanctions that vary radically from one course to another suggest that academic integrity is a value that is prized unevenly within the community. This section of the code attempts to articulate a clear but flexible framework to assist instructors and the committee in the important task of assigning sanctions.
- For a first violation, the minimum sanction will be the reduction of one full letter grade in the course (e.g. B+ to C+); the maximum sanction will be a grade of F for the course accompanied by a transcript notation of X, which means Failure due to academic dishonesty. In the special case of a first violation that occurs in a course that is graded pass/fail, the sanction conforms to the spirit of this schedule, but, given the limited range of grades, the sanction need not necessarily result in failure of the course. In any course, additional action, including but not limited to the following, may apply: repeating the assignment, extra assignments, and attendance at ethics seminars. Moreover, all first violators are ineligible for the next Dean's List.
- For a second violation, the minimum sanction will be a course grade of F accompanied by a transcript notation of X. The maximum sanction for current students will be expulsion from the university and, for students whose violation is determined after graduation, revocation of the degree. Moreover, all second violators are ineligible for all future academic honors and awards, including all future Dean's Lists, departmental and university awards, and graduation honors.
- For a third violation, the sanction will be expulsion from the university or revocation of the degree.
- While their case is pending or after they have been found In Violation of the Code of Academic Integrity, students may not withdraw from the course in which the alleged or proven violation occurred.
- Although treated like an F in the computation of grade point average and determination of academic standing, the X transcript notation is designed to emphasize the uniquely grievous nature of academic dishonesty. A strong deterrent (especially to students whose weak performance in a course might make the threat of a mere grade penalty, even an F, negligible), the X notation is also designed to foster genuine rehabilitation because a student who receives an XF is invited to petition to have the X removed from the F after a year.
1. Alleged violations of the Code of Academic Integrity are to be reported as soon as they have been detected. There is a one year statute of limitations on all charges of academic dishonesty, beginning at the conclusion of the semester in which the violation is alleged to have occurred.
2. Faculty who suspect that a student has violated the Code of Academic Integrity are expected to fill out an Academic Integrity Violation Form in order to document the alleged violation. When completing the Academic Integrity Violation Form, the instructor has the option of recommending sanctions. These sanctions can include the recommendation that the case be referred immediately to the Student Conduct Committee for a formal hearing.
3. Once an Academic Integrity Violation Form has been completed, the faculty member must meet with the student to discuss the alleged violation. If, during the course of this meeting, the faculty member becomes convinced that he or she was mistaken, the Academic Integrity Violation Form will be destroyed and the matter will be considered resolved. If, however, the faculty member continues to suspect that a violation of the Code of Academic Integrity has taken place, then the faculty member retains the original, gives the student a carbon copy, and forwards copies to the student's advisor and the Student Conduct Officer (normally the VP for Student and Community Services).
4. Upon receipt of the Academic Integrity Violation Form, the Student Conduct Officer will arrange to meet with the student to discuss the student's options for responding to the allegation:
a) Students may plead no contest to the charge by signing the appropriate line on the form. If they choose this option, the academic sanctions recommended by the instructor automatically apply. These sanctions can include, but are not limited to, the following: reduction of one full letter grade in the course (the minimum sanction for a first offense), receipt of a grade of F for the course, redoing the assignment, additional assignments, attendance at ethics seminars, and immediate referral to the Student Conduct Committee. If the instructor's recommended sanction is an X transcript notation, this sanction will be imposed after review by the Student Conduct Officer. For a first offense, this sanction can be imposed only if recommended by the faculty member.
b) Students may contest the severity of the faculty member's recommended non-grade related sanctions by signing the appropriate line of the Academic Integrity Violation Form. If they choose this option, they admit that the alleged violation of the Code of Academic Integrity occurred and request a hearing. The Student Conduct Officer will refer the matter to the Student Conduct Committee. Imposed sanctions may reduce, uphold, increase or supercede the faculty member's non-grade related recommendation. Student Conduct Committee hearings will be scheduled by the Student Conduct Officer. Students contesting recommended faculty sanctions may submit written statements to the Student Conduct Officer clarifying their position at any time prior to their scheduled hearing. Students wishing to contest grade related sanctions must pursue a separate appeal as outlined in the UMF catalog.
c) Students may contest the allegation of academic dishonesty by signing the appropriate line on the Academic Integrity Violation Form. If they choose this option, a hearing before the Student Conduct Committee will be scheduled by the Student Conduct Officer. Students contesting allegations may submit written statements to the Student Conduct Officer clarifying their position at any time prior to their scheduled hearing. While the allegation of academic dishonesty is being contested, students will retain all of the rights and privileges as an enrolled student, including within the course where the violation is alleged to have occurred. Furthermore, no sanctions will be applied pending the outcome of the Student Conduct Committee's deliberations. If the Student Conduct Committee subsequently finds that the student is In Violation of the Code of Academic Integrity, then the matter will be returned to the faculty member for the application of grade related sanctions. For cases involving second or third violations of academic dishonesty, the Student Conduct Committee will impose an X transcript notation The Committee may also impose additional non-grade related sanctions, including suspension or expulsion from the university. Since the Student Conduct Committee has no authority over grades, students found In Violation of the Code of Academic Integrity may pursue a separate appeal of any grade related sanctions under the grade grievance process outlined in the UMF catalog.
5. After the initial meeting with the student, the Student Conduct Officer will create a confidential Academic Integrity Violation File for the student. Any written statements submitted by the complaining faculty member or student as clarification of their positions regarding the alleged violation will be placed in this file for possible review by the Student Conduct Committee and as a means of tracking repeat offenders. The contents of Academic Integrity Violation Files will be retained for one year after the student graduates or for four years after the student withdraws from UMF.
6. All cases involving repeat violators, as determined by the Student Conduct Officer based on the contents of a student's Academic Integrity Violation File, and any cases in which the faculty member recommends a hearing will automatically trigger a hearing before the Student Conduct Committee. The Student Conduct Officer is responsible for scheduling this hearing and will notify all interested parties of the time and location of the scheduled hearing and the composition of the Student Conduct Committee which will hear the case. Pending resolution of the case, the student will receive a grade of NG for the course if the semester concludes before the hearing is held.
7. Hearings will be conducted according to established University of Maine system guidelines. These guidelines can be found at http://www.maine.edu/policyscc501.html.
8. If the student is exonerated, a notice of acquittal will be placed in the student's Academic Integrity Violation File until the expiration of the one year statute of limitations for that particular charge in order to prevent double jeopardy. All other records of that case will be destroyed. Notations of acquittal will have no bearing on any future cases and may not be entered as evidence in future hearings.
9. Students found In Violation of the Code of Academic Integrity who wish to contest the Student Conduct Committee's ruling and/or the sanctions imposed by the Committee may appeal directly to the Provost who will be the President's designee on such matters. Appeals, in writing and marked confidential, must be sent to the Provost within seven calendar days of the Student Conduct Committee's ruling. The Provost's decision will then be communicated in writing to the student, instructor, Student Conduct Officer, the student's faculty advisor, and the members of the Student Conduct Committee.
10. Students who have received a notation of X along with an F on their transcript as a sanction for violating the Code of Academic Integrity will receive instructions from the Student Conduct Officer for petition to remove the X. After a period of 12 months beginning at the end of the semester in which the violation occurred, students may appeal in writing to the Student Conduct Committee for removal of the notation. The Committee's decision will then be communicated in writing to the student, instructor, and the student's advisor. If the Committee's decision is to remove the X notation, the Registrar's office will also be informed.
This code was inspired by similar examples at other institutions of higher learning, including Vanderbilt, the University of Maryland, Yeshiva, Wright State, Shippensburg and George Washington Universities.
Although treated like an F in the computation of grade point average and determination of academic standing, the X transcript notation is designed to emphasize the uniquely grievous nature of academic dishonesty. A strong deterrent (especially to students whose weak performance in a course might make the threat of a mere grade penalty, even an F, negligible), the X notation is also designed to foster genuine rehabilitation because a student who receives an XF is invited to petition to have the X removed from the F after a year.
Course Registration Policy
During a one-week pre-registration period, students will meet with faculty advisors to choose courses for the next semester. Initial online, IVR (Interactive Voice Response), or Web DSIS (Distributed Student Information System) course registration will be by class level, with seniors registering first and first-year students registering last in a two-week period that follows the advising. (Note that IVR and Web DSIS registration are not available for first-year students during their first semester; the following semester they will be allowed to use either system.) In order to allow all students the opportunity to receive an optimal choice of courses, schedule changes will not be permitted during this initial registration period.
Students who have officially notified the Registrar's Office that they will be on leave can register in person during the assigned two week period, or they can use the IVR or Web DSIS systems.
By registering at UMF, students agree to pay all charges on their tuition and fee acouunts when due. They also acknowledge that failure to make a required payment by the stated deadline can result in late payment and service charges, inability to register for a future term, and/or withholding of a transcript and/or diploma.
A student's registration may also be blocked if immunizations have expired or library materials have not been returned.
While many students are accepted into a major when they apply to UMF, others do not decide on a major until after they arrive on campus. Students in the Arts and Sciences who have completed 60 or more credits must declare a major in order to be allowed to register for courses. New transfers to UMF will be allowed one semester in which to declare a major if they are transferring in 60 or more credits. Students should work with their advisors or the department chair of the program they are entering.
Course Overload Privileges
To be considered full-time, students should take at least 12 credits each semester. In order to graduate in four years, students should take 15 to 16 credits each semester or plan to enroll during a winter, summer or May term session. Any student wishing to take an overload beyond 17 credits in any semester should be on the Deans' List for the previous semester and must get the signed approval of the faculty advisor and the department chairperson. Course overloads are not accepted prior to the start of the semester.
In cases where a student was not on the Deans' List for the previous semester but has special reasons for requesting a one course overload, the student may present to the faculty advisor, and subsequently to the faculty advisor's department chairperson, a written statement giving reasons why this privilege should be extended.
Normally, a student will not be permitted more than one course overload in a given semester. However, if a student was on the High Honors section of the Deans' List for the previous semester or feels there is an unusual situation warranting special treatment, that student may present a written statement to the faculty advisor, and subsequently to the faculty advisor's department chairperson, requesting this privilege and giving reasons why it should be granted.
Any student may audit a course with the approval of the chairperson of the department in which the course is offered, and with the consent of the instructor and the student's faculty advisor. An auditor does not receive University credit and is not permitted to take credit examinations in the audited courses. However, the student pays the full tuition rate for the course. Students may change from auditing a course to taking it for credit or from taking a course for credit to auditing a course only during the schedule-change period and only with the consent of the instructor and the student's faculty advisor.
UMF subscribes to the policy that sound scholarship involves attendance at all classes. Students are expected to attend classes and are responsible for all class work whether they are present or absent. Instructors establish their own attendance policies, but they must recognize administrative excuses and must state the class attendance policy in writing before the end of the Add/Drop (schedule change) period. Students are permitted to leave a class meeting without penalty if the instructor does not appear within ten minutes of the scheduled beginning of the class period and has not sent word that he or she will be late or made previous arrangements with the class.
Class Attendance: Excuses
When requested, the Provost will issue administrative excuses for classes missed when students are officially representing the university. All other absences should be handled by the instructor of the course. A student may appeal the instructor's decision to the instructor's department chairperson. Whether excused or not, students are responsible for the work assigned.
Final Examination Policies
Final examinations shall be given only during the final examination period. No examination scheduled for a group or section during the final examination period shall be changed by an instructor to a different time or place unless approved by the Provost. No examinations except certain lab exams will be given during the week that precedes final exam week.
No student shall be required to take more than two final examinations in one day. Students who are scheduled for more than two examinations in one day shall take the first and the last and shall be entitled to make-up examinations in place of the others. Arrangements for such examinations must be made with the instructor prior to the final exam period.
Final Examinations: Missed Exams
A student who is willfully absent from a final examination in a course shall be denied the privilege of a substitute examination. The course grade shall be determined as though the examination had resulted in a failing grade. If, in the judgment of the Provost, there appears to be just cause for the student's absence from the final examination (including medical reasons), the student may be granted permission for a special examination.
Course Scheduling Policies
The Registrar posts a master schedule of course offerings on the UMF webpage prior to the beginning of each semester. It is the responsibility of the student to meet with the faculty advisor to plan an appropriate schedule for the upcoming semester. The prospective academic schedule is developed with the faculty advisor. Registration may be completed using the IVR or Web DSIS systems; however, some courses may require the instructor's signature. To add these courses, students will need to go to the Registrar's Office.
After the initial course registration period, students may adjust their class schedules by completing a schedule change form and bringing it to the Registrar's Office, or they can use the IVR or Web DSIS systems. Faculty advisors' signatures are not required for schedule changes.
Course Drop Policy and Process: Late Courses
When a student drops a course, the course is erased from the student's transcript. Charges for courses that are dropped during the first two weeks of a semester will be canceled. After the second week, no adjustments to charges are generally made. Late drops are granted infrequently and only during the first half of a semester. The student must demonstrate that there are extenuating circumstances. To request a late drop, a student must complete a Late Drop Request form available from the Registrar's Office. The circumstances should be explained in a separate typed and signed statement that is submitted with both copies of the completed form. Medical or other documentation should be appended or, if there are concerns about confidentiality, referenced as to where such documentation is housed on campus. The student's signature on this form certifies that the student has discussed the requested late drop with his/her advisor and fully understands the implications of dropping this class. After completing the form, the student must submit it with necessary attachments to the instructor, who will indicate the last date of attendance and whether or not the student was doing passing work. The instructor submits the form to the Director of Business Systems, who renders a decision. Appeals are made to the Provost. If a late drop is denied, the student may go through the course withdrawal process or, where necessary, submit a request for a late course withdrawal. After the 7th week of classes, late drops will not be accepted and no adjustments to charges will be considered.
Program Requirements: Responsibility for
Students are reminded of their responsibility to monitor degree program requirements and to plan their schedule of courses according to the degree program requirements in force at the time of their matriculation into the degree program. They should periodically check with their faculty advisors, particularly when changing schedules. The student alone has sole responsibility for seeing that all graduation requirements are met and is responsible for seeking advice when necessary.
Course Equivalents and Substitutions
The chairperson of the department which houses the course may grant equivalents for certain required courses for students of demonstrated proficiency and may permit the substitution of approved equivalents. A copy of the completed Course Substitution/Equivalency Authorization form will be placed in the student's permanent file in the Registrar's Office.
A student with a disability may request a course substitution if that disability prevents him/her from completing a required course. See Claire Nelson, Coordinator of Academic Services for Students with Disabilities, for specifics about the petition process.
Before the end of the schedule change period, each faculty member must announce in writing the examination and required oral and written work policies of the course as well as the methods used to arrive at final grades.
At UMF, the following grades are computed into the grade point average (GPA):
D minimal pass
WF withdrew failing
The following grades are not computed into the GPA:
P pass (C-minus or above)
F (fail, in a pass/fail course)
MG missing grade
DG deferred grade
LP low pass (D-plus or below)
Grades are reported to the Registrar by the faculty at the close of each semester. Grades will be available on Interactive Voice Response (IVR) and Web DSIS.
Violation of the Code of Academic Integrity may result in a course grade of F that is accompanied by a transcript notation of X (failure due to academic dishonesty).
The Student Academic Progress Report is completed at the discretion of the faculty member in order to advise students of deficiencies. It is sent electronically to the student, the student's advisor, and the Registrar's Office.
Grade Point Average: How to Compute
In UMF's grading system, grade points are awarded for letter grades as follows:
Grade point averages are computed in the Registrar's Office. Only final grades which carry numerical grade points are counted in computing the grade point average (GPA). Courses taken pass/fail and courses with grades of incomplete are not counted. Grades and credits for courses transferred to UMF are not included in the calculation of the GPA. If a course is repeated once, the second grade only is figured into the GPA. In the event that a course is repeated more than once, the second and all subsequent grades are counted.
GPA is the average grade per credit. To find the GPA, multiply the number of credits for each course by the grade points earned in that course, which will show the number of quality points earned. Add the quality points for all courses attempted in a semester and divide that sum by the number of credits attempted that semester in courses that are not pass/fail*.
13 (not including 3 as pass*) Total 26.67
GPA = 26.67 quality points divided by 13 credits = 2.05 GPA
The accumulative GPA is figured in the same manner, but it includes all UMF courses taken to date.
Students with a grievance against a faculty member for alleged failure to follow published course requirements or published academic policy have recourse to the student appeal process outlined in the Student Handbook online on ecampus under forms and documents.
Faculty members have a period of one semester subsequent to the semester in which a grade has originally been issued to change a student's grade at the faculty member's discretion.
Grading: Pass / Fail Option
The Registrar maintains a list of courses which may be taken for a pass/fail rather than a letter grade, subject to the restrictions explained in this section. Only students with junior or senior standing may elect the pass/fail option. They may do so for only one course per semester in addition to any courses which are graded pass/fail for all students.
No more than three courses for pass/fail grades may be taken by a student in the major without the approval of the student's faculty advisor and the department chairperson. Students who have not declared majors are limited to no more than three pass/fail option courses in the discipline represented by the faculty advisor.
A student who chooses to take a course which has the pass/fail option will notify the Registrar during the drop period if he or she does not want a letter grade. A student who initially selects the P/F option may switch to the graded option on or before the final day for course withdrawal. Once made, this decision cannot be changed. The Registrar will convert A-B-C-D-F grades turned in by professors into pass (A-B-C-D) and fail (F) for those students who have made a request to the Registrar.
Courses taken for pass/fail credit (except those courses which are graded pass/fail for all students in that course) may not be repeated for pass/fail credit. They may be repeated with the second grade replacing the first, but only for A-B-C-D-F credit. When pass/fail grading is used, no further grades such as honors or high pass or low pass will be given.
All prescribed course work is expected to be completed during the semester or term in which the course is offered unless the syllabus specifies a longer period of time. If medical or other emergency conditions develop, the insructor may, at his or her discretion, award a grade of Incomplete (I), permitting an extension for a period of up to a full semester to allow the student to complete the course work.
An Incomplete grade is a privilege granted by a faculty member in response to extraordinary circumstances; it should not be seen by students as the normal response to missing work. Ordinarily, when a student has failed to complete required course work by the end of the semester, the instructor will either report a grade for the course in which the missing work is given a value of zero or, in cases where failure to complete assigned work constitutes failure to meet the minimum requirements of the course, award a grade of F. The grade of Incomplete shall be awarded only when the following conditions are met: 1) the student has valid reasons for not completing the work; 2) the student has presented these reasons to the instructor; and 3) the missing work constitutes less than one-third of the required work for the course.
When a grade of Incomplete is awarded, the instructor shall specify in writing the work to be completed and the deadline by which it is to be completed, using the appropriate form, with copies to the student and to the Registrar's Office. The instructor is not required to allow the full period (a semester) for the completion of the missing work. The deadline for the completion of missing work is at the discretion of the instructor, who, however, shall not under any circumstances, allow longer than a semester for the completion of the missing work.
When the missing work is completed, the instructor shall promptly submit a change of grade form to the Registrar's Office, changing the Incomplete to the appropriate letter grade. Since the maximum term for Incomplete grades is one semester, the instructor must submit a change of grade form for each Incomplete on or before the date on which grades are due for the semester following the semster in which the Incomplete was awarded. The instructor may not continue the Incomplete for a second semester. Failure to submit a timely change of grade form for an Incomplete shall be treated as equivalent to failing to submit grades for a class and shall be reported to the instructor's department chair.
If a course syllabus specifies that work may extend beyond the semester or term in which the course is offered, students may be assigned a progress grade designated by the letter grade DG, which will remain on the grade record until the final grade is submitted. All DG grades must be converted to final grades to complete graduation requirements.
Students can receive credit for a course only once. Exceptions are noted in the Courses section of the catalog under the description of these courses.
Students at UMF are permitted to repeat a given course once in order to improve their grade. The first grade earned will not count toward the accumulative GPA. The second grade, whether it is higher or lower than the first grade, will be the one that counts. Students can receive credit for a course only once. If a course is repeated more than once, the second and all subsequent grades are counted in the GPA. However, the first grade earned in the course will remain on the student's transcript. If a course was initially taken for a grade, students will not be able to repeat it on a pass-fail basis.
In the event that a student wishes to repeat a course no longer offered by the University, an equivalent course may be substituted. Equivalence shall be determined by the department in which the first course was offered. Course credit for an equivalent course will be awarded only once.
If a student elects to repeat an equivalent of a UMF course at another college or university, credits will be transferred in from the repeated course. However, the original UMF grade will still count in the student's accumulative GPA and will remain on the student's transcript. This option is allowed based on the following provisions: (1) the college or university where the course is repeated is one from which UMF accepts transfer credits, and (2) approval for the substitution of a course at another college or university is granted in advance by the student's faculty advisor, in consultation with the chairperson of the department which houses the course taken at UMF for which a substitution is requested.
Courses repeated outside of UMF at another UMS campus and transferred in for credit will delete the previous grade earned at UMF from the calculation of the UMF GPA (but not replace the original grade on the transcript) when there are at least as many academic credits granted for the substituting course as in the original UMF course which is being repeated. This provision applies upto a maximum of 8 repeated credits.
After the drop period, a student may withdraw from a course until midpoint in the course (for instance, usually the end of the seventh week in a fourteen week course). The student may obtain a course withdrawal form from the Registrar's Office. This form must first be signed by the instructor, then the student's faculty advisor, and, finally, the chairperson of the faculty advisor's department. See the Course Offerings Booklet for further information about withdrawal dates.
If the student has been graded in the course, the instructor will indicate on the course withdrawal form whether the student is passing or failing at the time of withdrawal. The Registrar will note on the student's transcript a W if the student is passing in the course or a WF if the student is failing. If no grades have been given to the student by the time of withdrawal, a W grade should be assigned.
W and WF will be listed as official record notations at UMF. While W will not be included in computing the student's grade point average, WF will be calculated as an F in the student's GPA.
Course Withdrawal Policy and Process: Late Courses
Requests for late withdrawal will not be accepted unless there are extenuating circumstances to be considered. Course withdrawals are granted only for non-academic reasons (failing the class is not a valid reason for withdrawal). Before a late withdrawal is initiated, the student should explore with the instructor if an incomplete would be an appropriate solution. To request a late withdrawal, a student must complete a Late Withdrawal Request form available from the Registrar's Office. Extenuating circumstances should be explained in a separate typed and signed statement that is submitted with both copies of the completed form. Medical or other documentation should be appended or, if there are concerns about confidentiality, referenced as to where such documentation is housed on campus. The student's signature on this form certifies that the student has discussed the requested withdrawal with his/her advisor and fully understands the implications of withdrawing from the class. After completing the form, the student must submit it with necessary attachments to the instructor, who will indicate the last date of attendance and assign a grade (W or WF). The instructor submits the form to the Registrar, who renders a decision. Appeals are made to the Provost.
Academic Forgiveness Policy
A matriculated student may request academic forgiveness for one semester after a separation from UMF of at least seven years. Only one semester will be forgiven, and all courses taken that semester will be affected. The academic detail (including grades and attempted credits) will be displayed on the transcript but removed from the cumulative GPA calculation. A notation of the semester forgiven will be made on the transcript. No tuition or fee refunds will be issued. The Vice President for Academic Affairs will render the final decision.
Students requesting academic forgiveness should be aware that the GPA listed on the UMF transcript is Farmington's GPA and not what other institutions will necessarily use in making admissions decisions. For example, medical school admissions offices may calculate the GPA based on all courses taken regardless of the forgiven semester.
UMF maintains a Deans' List each semester for those students completing a minimum of 12 credits in courses producing quality points. A student whose grade point average equals or exceeds 3.8 will be listed with High Academic Achievement. A student whose grade point average for the semester is less than 3.8 but equal to or greater than 3.5 will be listed with Academic Achievement. Any incompletes must be satisfactorily completed before the student is honored with Deans' List status. Academic Achievement awarded at commencement is based on all course work taken at UMF. (See Graduation with Honors section for further information.)
Academic Probation, Suspension, and Dismissal
The first time a student's accumulative GPA falls below 2.0, he or she is placed on academic probation. A student on academic probation may not receive a grade of incomplete in any course.
A student having an accumulative GPA below 1.0 after one semester or below 1.5 after two or more semesters is automatically suspended.
To be removed from probation, a student must achieve an accumulative GPA of 2.0. In order to avoid being suspended, a student must achieve a GPA of at least 2.0 each semester. (Such a student is considered to be continued on probation.) A student who is suspended may not re-enter UMF for a period of 12 months. A student who is suspended twice may not re-enter for five years. Students who are on the suspension list for a third time are permanently dismissed from the university and cannot apply for readmission.
Probation and suspension status is reviewed at the end of the fall semester and at the end of the spring semester. May term and summer term courses do not change probation status until after the following fall semester; winter term courses do not change probation status until after the following spring semester.
Students who have been suspended ordinarily may not enroll in any UMF courses until they have been readmitted. For further information, see Readmission Policy in the Admission section of this catalog.
UMF has a code to regulate conduct on campus. The code provides for dismissal, suspension, disciplinary probation, and official censure. Faculty members and students should consult the Student Handbook, available on ecampus under forms and documents.
Academic Suspension Appeals
Any student who has been suspended for academic deficiency is entitled to an appeals hearing. Students must make a written request to the Provost for an appearance before a hearing panel. The request should include the reasons why the student believes he or she should be reinstated. If the student fails to appear at the requested hearing, the suspension will be sustained. Students may request the presence of one or more faculty or staff members who are familiar with their situation. Persons invited by the students to attend the hearing will not have the right to vote on an appeal.
UMF's official policy is to abide by the copyright laws of the United States while exercising fair use rights to their fullest extent.
All students in baccalaureate degree programs must complete their final 32 credits or 40 of their final 64 credits at UMF. In either case, a minimum of 16 credits in their major must be completed at UMF. This will apply to students who matriculate in the Fall of 2006 or later. This does not replace requirements in the major.
Bachelor of Science (B.S.)
Completion of the number of credits and other requirements of the specific program (see descriptions of each major), with an accumulative grade point average of at least 2.5. Note: The required number of credits differs from program to program for the B.S. degree.
Bachelor of Arts (B.A.) Or Bachelor of Fine Arts (B.F.A.)
Completion of at least 120 credits and other requirements for specific program, with an accumulative grade point average of at least 2.0.
Bachelor of General Studies (B.G.S.)
Completion of 120 credits with at least 60 credits, including at least 12 credits in each of three disciplines, at the 200 level or above, and at least 15 credits in course work at the 300-400 level (excluding field experiences, internships, and independent study). The accumulative grade point average must be at least 2.0.
All uncompleted course work must be finished before a student may graduate. No student may graduate with grades of I, DG, or MG on the transcript.
Majors: Dual Major Policy
Dual majors within a single degree program (for example, a B.A. in English and Psychology) are permitted as a matter of course.
Dual majors in areas which offer different degrees (for example, in Elementary Education, which offers the B.S. degree, and Biology, which offers the B.A.) are also permitted, but only the degree appropriate to the student's home department will be awarded. The "home department" is defined as the department in which the student's main academic interests lie and in which that student is advised; the student will declare a home department when declaring a double major. Thus a student who majors in Elementary Education and Biology might receive either a B.A. or a B.S. (depending on the home department) but not both. Similarly, a student majoring in Creative Writing and History might receive either a B.F.A. or a B.A. but not both.
In order to pursue a dual major in different degree programs, a student must first be admitted to both of the programs in question. This can be accomplished by submitting a change of major form, declaring a home department, and meeting admissions requirements of both programs. Students should recognize that entry into some programs is highly competitive. After being admitted to the two programs, a student must meet all requirements for both majors (including, for example, concentration requirements, supporting course work, and policies of minimum grade point average) in order have both listed on the transcript.
Students who wish to earn a second baccalaureate degree (for example, a B.A. and a B.S.) must complete a minimum of thirty credits in addition to those required by the first degree.
At graduation, a student with an accumulative grade point average of 3.90 or above will be recognized as summa cum laude; a student with a 3.7 to 3.89 GPA will be recognized as magna cum laude; and a student with a 3.5 to 3.69 GPA will be recognized as cum laude. Graduation honors are based on the eighth semester (or last semester). Graduation honors listed in the commencement program are tentative, based on the GPA after the seventh semester (or next to last semester). Because semester grades are not calculated until after the commencement ceremony, students may lose their honors status after graduation if they have not maintained the necessary accumulative GPA.
Graduation: Application for Degree
In keeping with long-standing academic tradition, UMF holds only one commencement each year, at the end of the spring semester. Students who will complete all degree requirements prior to the end of December are allowed to participate in the commencement exercise in May of that same calendar year (i.e., the May preceding completion of requirements). All students who wish to participate in commencement must file their application for degree forms with the Registrar's Office by March 15th preceding the May of commencement.
While every effort will be made by the college to give each student advice in meeting degree requirements, final responsibility for meeting degree requirements rests with the student. Requirements for graduation should be checked with the student's faculty advisor when 90 credits have been completed toward a bachelor's degree to allow the student to insure that all program plans are complete.
Withdrawal from the University
Students who decide to withdraw from UMF must obtain a withdrawal form from the Center for Human Development and follow the required procedures. The grading policy applying to students withdrawing from UMF is the same as the policy applying to students withdrawing from an individual course. Thus, students who withdraw from the University after the last date to withdraw from a course will usually receive failing grades in all courses in which they are enrolled. Exceptions to this policy are sometimes granted in cases of illness or other extenuating circumstances. Withdrawal from the university does not necessarily prevent a student's being placed on academic probation or being academically suspended.
Re-entry to the University
When a student seeks to re-enter the University after a period of absence of more than two years, readmission into her/his former major is not automatic. Approval must be obtained from the department chair. Courses that are more than seven years old are not automatically applied to the major; rather, a course-by-course analysis will be made by the department to determine whether the course content is still appropriate to meet program requirements.
Students who have withdrawn from UMF or who have been suspended and who wish to seek reentry should consult the Registrar for advice on the procedure to be followed.
Individualized Study Arrangements
Students may, during their career at UMF, pursue independent study on or off-campus or attend classes or participate in a special work experience during a period other than the normal semester sequence. Such individualized arrangements to meet graduation requirements in certain major areas must be made with the approval of appropriate university officials.
Requests for academic exceptions from course or program
requirements should be submitted to the Department Chair of the
department responsible for the course or program. Requests should be in
the form of a typed letter. They must include a detailed explanation
and be signed. The department chair will attach his/her recommendation
to the student's request and forward it to the appropriate dean. If the
dean does not agree with the recommendation, he/she will consult with
the department chair before rendering a decision. The dean approves or
denies the exception and will notify the student, in writing, and copy
the registrar and the student's advisor. The dean's decision is final.
There is no appeal process.
General Education Requirements
- Requests for academic exceptions from foundations requirements and
distribution requirements in humanities, fine arts, sciences, social
sciences, and mathematics are routed through the appropriate
department. Requests should be in the form of a typed letter. They must
include a detailed explanation and be signed. The department chair will
attach his/her recommendation to the student's request and forward it
to the appropriate dean. If the dean does not agree with the
recommendation, he/she will consult with the department chair before
rendering a decision. The dean approves or denies the exception and
will notify the student, in writing, and copy the registrar and the
student's advisor. The dean's decision is final. There is no appeal
- To make a request related to the Cultural Perspectives requirement,
the student types a letter and fills out a form, which is given to his
or her advisor. The advisor forwards the material to the department's
representative on the General Education Committee, which makes a ruling
and forwards the request to the Provost for final approval.
Requests for exceptions to University requirements, such as
minimum graduation GPA, residency requirements, total credits for
graduation, pass/fail options, etc., are submitted to the Registrar.
They should be in the form of a typed letter, including detailed
information, and be signed. The Registrar will approve or deny the
exception and will notify the student in writing. Appeals are made to